OLE Chart of Accounts & Financial Infrastructure
- Kathleen Gerdink (Unlicensed)
Jira Link
- Initiate Setup for COA structures: https://docs.google.com/a/kuali.org/document/d/1-ENb0NdJOIql1tjmrvGyIdM7Z_eXk1rX44D_ploH7zs/edit (See revision/working doc in OLE 0.8 User Documentation)
- advance planning
- data migrations
- data model
- rules
- hierarchies
- Â Chart, Account, Object, Sub-Account, Sub-Object
- Attributes
- Organizations
Resources:
- KFS Online Help 4.x: Chart of Accounts http://testdrive.kfs.kuali.org/kfs-ptd/static/help/default.htm?turl=WordDocuments%2Fchartofaccountscoa.htm
- Data Edits and Structures, OLE 0.6 Drivers Manual (tables):Â OLE 0.6 User Documentation#COA
Add transactional documents and documentation (in progress or coming soon):
- Budget Adjustment (BA)
- Transfer of Funds (TF)
- Distribution of Income and Expense (DOI)
- Pre Disbursement Processor (PDP)
Future (Year-End documents)
Chart/Account Codes Sample Data for Libraries
The following are being used for Library Testing.
Type |
Chart |
Account # |
Name |
university acct    |
BL |
1047410Â Â |
Library Monographs |
university acct    |
BL |
1047415 |
Library Serials |
Fund code  |
BL |
2947486 |
CHEMISTRY |
Fund code  |
BL |
2947482 |
EDUCATION |
Fund code  |
BL |
2947430 |
GEOLOGY |
Fund code  |
BL |
2947485 |
BIOLOGY |
Fund code  |
BL |
2947483 |
MEDICAL SCIENCES |
Fund code  |
BL |
2947498 |
COMM & CULTURE |
Fund code  |
BL |
2947499 |
CENTRAL EURASIAN |
Fund code  |
BL |
2947487 |
COMPARATIVE LIT |
Fund code  |
BL |
2947489 |
FRENCH & ITALIAN |
Fund code  |
BL |
2947488 |
FOLKLORE |
Fund code  |
BL |
2947491 |
HISTORY |
Fund code  |
BL |
2947492 |
HIST & PHIL OF SCI |
Fund code  |
BL |
2947493 |
LATIN AMERICAN |
Fund code  |
BL |
2947494 |
LINGUISTICS |
Fund code  |
BL |
2947495 |
RELIGIOUS STUDIES |
Fund code  |
BL |
2947496 |
SOCIOLOGY |
Fund code  |
BL |
2947490Â Â |
SPEECH AND HEARING |
Fund code  |
BL |
2947497 |
SPANISH/PORTUGESE |
Fund code  |
BL |
2947484 |
COLLEGE OF ARTS AND SCIENCES |
Fund code  |
BL |
2947500 |
SCHOOL of MEDICINEÂ Â Â Â Â Â Â |
Object Code |
Chart Name |
Object Short Name |
Object Name |
7110 |
IU |
MONO |
MONOGRAPHS |
7120 |
IU |
SERIAL ACQ |
SERIAL ACQUISITIONS |
7100 |
BL |
LIB ACQUIS |
LIBRARY BOOKS |
7110 |
BL |
MONO |
MONOGRAPHS |
7112 |
BL |
Mono Firm |
Monograph Firm |
7115 |
BL |
Mono Appr |
Monograph Approval |
7120 |
BL |
SERIALS |
SERIALS |
7122 |
BL |
Serials Firm |
Serials Firm |
7125 |
BL |
Serials Appr |
Serials Approval |
Chart Codes with related Accounts/Object codes: BUDGETS
Chart Code |
Account |
Acct Name |
Fiscal Year |
Object |
Object Name |
CB Budget Amount |
BL |
2947486 |
CHEMISTRY |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947486 |
CHEMISTRY |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947486 |
CHEMISTRY |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947486 |
CHEMISTRY |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947482 |
EDUCATION |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947482 |
EDUCATION |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947482 |
EDUCATION |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947482 |
EDUCATION |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947430 |
GEOLOGY |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947430 |
GEOLOGY |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947430 |
GEOLOGY |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947430 |
GEOLOGY |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947485 |
BIOLOGY |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947485 |
BIOLOGY |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947485 |
BIOLOGY |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947485 |
BIOLOGY |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947483 |
MEDICAL SCIENCES |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947483 |
MEDICAL SCIENCES |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947483 |
MEDICAL SCIENCES |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947483 |
MEDICAL SCIENCES |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947498 |
COMM & CULTURE |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947498 |
COMM & CULTURE |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947498 |
COMM & CULTURE |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947498 |
COMM & CULTURE |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947499 |
CENTRAL EURASIAN |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947499 |
CENTRAL EURASIAN |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947499 |
CENTRAL EURASIAN |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947499 |
CENTRAL EURASIAN |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947487 |
COMPARATIVE LIT |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947487 |
COMPARATIVE LIT |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947487 |
COMPARATIVE LIT |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947487 |
COMPARATIVE LIT |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947489 |
FRENCH & ITALIAN |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947489 |
FRENCH & ITALIAN |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947489 |
FRENCH & ITALIAN |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947489 |
FRENCH & ITALIAN |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947488 |
FOLKLORE |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947488 |
FOLKLORE |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947488 |
FOLKLORE |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947488 |
FOLKLORE |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947491 |
HISTORY |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947491 |
HISTORY |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947491 |
HISTORY |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947491 |
HISTORY |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947492 |
HIST & PHIL OF SCI |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947492 |
HIST & PHIL OF SCI |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947492 |
HIST & PHIL OF SCI |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947492 |
HIST & PHIL OF SCI |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947493 |
LATIN AMERICAN |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947493 |
LATIN AMERICAN |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947493 |
LATIN AMERICAN |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947493 |
LATIN AMERICAN |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947494 |
LINGUISTICS |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947494 |
LINGUISTICS |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947494 |
LINGUISTICS |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947494 |
LINGUISTICS |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947495 |
RELIGIOUS STUDIES |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947495 |
RELIGIOUS STUDIES |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947495 |
RELIGIOUS STUDIES |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947495 |
RELIGIOUS STUDIES |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947496 |
SOCIOLOGY |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947496 |
SOCIOLOGY |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947496 |
SOCIOLOGY |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947496 |
SOCIOLOGY |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947490 |
SPEECH AND HEARING |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947490 |
SPEECH AND HEARING |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947490 |
SPEECH AND HEARING |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947490 |
SPEECH AND HEARING |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947497 |
SPANISH/PORTUGESE |
2012 |
7112 |
Monograph Firm |
20,000 |
BL |
2947497 |
SPANISH/PORTUGESE |
2012 |
7115 |
Monograph Approval |
20,000 |
BL |
2947497 |
SPANISH/PORTUGESE |
2012 |
7122 |
Serials Firm |
20,000 |
BL |
2947497 |
SPANISH/PORTUGESE |
2012 |
7125 |
Serials Approval |
20,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
2947500 |
LIBRARY ACQUISITIONS GENERAL |
2012 |
7119 |
Mono Services |
45,000 |
BL |
2947500 |
LIBRARY ACQUISITIONS GENERAL |
2012 |
7129 |
Serial Services |
45,000 |
 |
 |
 |
 |
 |
 |
 |
BL |
1047410 |
Library Acquisitions |
2012 |
7100 |
LIB ACQUIS |
0 |
Sample Library (OLE) Organizations         Â
CHART CODE |
ORG CODE |
ORG NAME |
HIGHER LEVEL ORGANIZATIONS |
||
BL |
LIBR |
LIBRARY |
BL |
LACQ |
LIBRARY ACQUISITIONS |
OLE Level Organizations |
||
BL |
BI |
BIOLOGY - LIFESCI |
BL |
CHEM |
CHEMISTRY - CHEM |
BL |
CMLT |
COMPARATIVE LITERATURE - WELLS |
BL |
FOLK |
FOLKLORE/ETHNOMUSICOLOGY - WELLS |
BL |
FRIT |
FRENCH & ITALIAN - WELLS |
BL |
GEOL |
GEOLOGICAL SCIENCES - GEOLOGY |
BL |
SPHS |
SPEECH & HEARING - WELLS |
BL |
HIST |
HISTORY - WELLS |
BL |
HPSC |
HIST & PHIL OF SCIENCE - WELLS |
BL |
LNAM |
LATIN AMERICAN - WELLS |
BL |
LING |
LINGUISITICS - WELLS |
BL |
REL |
RELIGIOUS STUDIES - WELLS |
BL |
SOC |
SOCIOLOGY - WELLS |
BL |
SPAN |
SPANISH & PORTUGUESE - WELLS |
BL |
CMCL |
COMMUNICATION & CULTURE - WELLS |
BL |
CEUS |
CENTRAL EURASIAN STUDIES - WELLS |
BL |
EDL |
EDUCATION - EDUC |
BL |
MEDS |
MEDICAL SCIENCES - LIFESCI |
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