Page Comparison

There are several steps you need to take:

1. Sign up for a KIS account (see #7)
2. Become familiar with your team's KIS page and bookmark it. It has useful links, calendar events, team members and the email list serve (listed under the team admins).
3. Read through OLE 101 New Members - Getting Started with OLE - this page has links to great OLE introductory materials.
4. Learn about the process: OLE Spec Writing & Requirements Analysis and Spec Team- Roles in Spec Writing

KIS

Tip: Bookmark your team's KIS page

To guarantee access to all OLE materials (Wiki, Jira, Google Docs, KIS Calendars & Team pages), it is recommended you be logged into KIS.

• Create a KIS account
• How to create a KIS account wiki page

Kuali Email

Everyone in Kuali that has KIS credentials will also have a Kuali email address (_____@kuali.org). You may synch your Kuali email with your primary email client by using the help center for your specific application. Please note: some scheduling notifications or calendar reminders that originate in your Kuali calendar and email may not forward to your primary email client. Be aware of this and check your Kuali email periodically. Please refer to the Gmail Help Center

Jira

Be sure to log in to Jira using your KIS account. If you know the Jira number, just do a quick search.

If you do not know the Jira number, choose Search for Issues from the Issues menu (see image at right). This will allow you to do a simple search using the left side panel. Choose OLE as the project, otherwise you will search all of Kuali.

• For more in depth searching of Jira, including advanced searching, see the Guide to Searching Issues on Jira

   

• If you are having troubles accessing Jira, see How to Access Jira

   

Google Docs

From the Kuali Community Google Docs/Drive

• /wiki/spaces/OLE/pages/655402 is a wiki page we have created that contains basic Google how-to's.

• Google Docs's Help Center

  offers video tutorials, formatting assistance and discussion threads to answer common questions.
  A few things to note about Google Docs are:

  • Page Refresh: Google Docs will sometimes show only partial lists of documents. It's particularly frustrating when you know a document is in the file. Please click on your browser's refresh button to see a full folder view.
  • KIS: You must be logged into KIS to access documents stored in Google (See KIS, above, for instructions). You can also access your team's Google Docs folder through the KIS page.

  • Mapping "My Collections": When you first open Google Docs, your left menu will not display any OLE file folders - only those owned by you. In order to map OLE folders into your "My Collections", please use these Instructions

    to map the OLE project folders. You only have to do this once, and then Google Docs navigation will be much easier.

Google Calendar

Please refer to the online Calendar Help Center

for tutorials and discussion threads.

You may create additional calendars, or access other Kuali OLE Team calendars. Open one of the linked OLE calendars, and click on the +Google Calendar button in its lower right corner to add it to your "Other Calendars" view.

OLE Meeting Resources & Calendars has links to several of the OLE calendars.

• The OLE Scheduling Calendar is the master schedule for OLE
• The OLE Demo Calendar is new - this is to communicate when demos are to occur and also when the demo environment is down.

Webex

OLE uses Webex for team calls: Webex Meeting Technology for live video and audio
We have a limited number of accounts so if you need to set up a meeting, please contact Megan Nolan (nolan@iu.edu) or Nora Roggeveen-Sams (nroggeve@iu.edu).

Hosting: If you are the first to join a meeting, you will see the Webex ball beside your name:

This means you are the host and can share your screen. To pass hosting rights to someone else, simply click and drag the ball to their name.

To find out more about connecting and a link to the Webex user's manual, see OLE Meeting Resources & Calendars.

If you are having troubles with Webex, we have created a Webex Troubleshooting page to offer tips and suggestions.

For more tools used by spec teams, see OLE Project Tools

We are compiling a Glossary of Terms for use by and between all functional and specification teams, so that we share common understanding of terms, and can share those with developers.
See the link to the full Google Spreadsheet for the most current version as well as tabs to additional information.