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License Negotiation Flow
Security:
Roles :
a) OLE_Licenses : OLE_Licenses are the assignees for Requisitions requiring licenses or license negotiations. This role is the "owner" of the license agreement, and has full edit, attachment, routing, and status change permissions. Can create, edit, and delete Agreements. Can upload, edit, and delete Agreement Documents. Can edit a License Request to record events or send a license request. Can select only from allowable "intiate licensing workflow" options: License Needed, License Requested, Licence Received, In Process, In Negotiation
b) OLE_LicenseManager : OLE_Licenses are the assignees for Requisitions requiring licenses or license negotiations. This role is the "owner" of the license agreement, and has full edit, attachment, routing, and status change permissions. Can create, edit, and delete Agreements. Can upload, edit, and delete Agreement Documents. Can edit a License Request to record events or send a license request. Can initiate any selection from "initiate licensing
workflow"
c) OLE_Licensing_Approver : Permission to add to event log, execute Action buttons, Ad hoc routing, edoc Notes/Attachments. Cannot edit Agreements,change or upload Agreement documents, or edit status. Blanket Approve (to complete workflow), or Disapprove (requires Event Log entry and returns edoc to designated workflow.
d) OLE_LicenseConfiguration : View, Edit, Create, delete Checklists only.
e) OLE_Signatory : View, Edit, download/upload Agreement Documents. Can edit a License Request to change status, store correspondence, or add notes.
f) OLE_User : Can add to Event log, upload Agreement Docs, and Submit if routed adhoc FYI or Acknowledge. Cannot modify Agreements (view only). Cannot delete anything. Cannot download.
g) OLE_LicenseViewer : This role can "view only" Agreements, Agreement docs, License Requests. No editing or download.
h) OLE_LicenseReviewer: View only License Request and Agreement; download & upload agreement docs.