When an institution moves from an old system to OLE, it is likely that they have continuation orders for subscriptions and other open orders that haven't been fulfilled yet. It is important to transfer such data to OLE for continuous tracking and record keeping.
This can be achieved in OLE through the Batch Process - Order Record Import. Since multiple tables are involved it is not advised to carry out this operation through direct inserts on the back end.
The Order Record Import process either accepts a MARC file as input file or a combination of MARC and EDI files, where MARC contains the Bib related information and EDI contains Vendor related information. Where MARC file is the only input file, the 9XX fields, which holds institution data, is used to carry all Vendor related information such as the Order number, Vendor Id, Price, Quantity, Account Information, etc. The configuration as to whether OLE should expect only MARC or a combination of MARC and EDI is defined in the Batch Process Profile.
When such information comes from 9XX fields, it is imperative to use a combination of Data Mapping and Constant and Default Values under Batch Process Profile to match the 9XX fields with the destination field as to where the data has to be loaded. This profile is used when
Technical Information on Order Record Import Batch Process can be found here.