OLE Search Technical Documentation

Title

Yes

Yes

Yes

No

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Author

Yes

Yes

Yes

No

No

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No

Subject

Yes

Yes

Yes

No

No

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No

Description

Yes

Yes

Yes

No

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No

Date of Publication

Yes

Yes

Yes

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Format

Yes

Yes

Yes

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Language

Yes

Yes

Yes

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Publisher

Yes

Yes

Yes

No

No

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No

ISSN/ISBN/other (last for dc identifier)

Yes

Yes

Yes

No

No

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No

Genre (marc genre/dc type)

Yes

Yes

Yes

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Edition

Yes

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Barcode

Yes

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Location

Yes

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Source

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Yes

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Record Type

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Yes

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Encoding Level

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Yes

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Receipt Status

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Acquisition Method

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Policy Type

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Copies Reported

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Item Type

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Location Status

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Shelving Scheme

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Shelving Order

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Address

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Copy Number

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Volume Number

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Contract Number

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Licensee

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Licensor

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Status

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Method

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Type

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Name

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File Name

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Yes

Date Uploaded

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Yes

Owner

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Yes

Notes

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Subject

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Author

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Format

Yes

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Language

Yes

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Publication Date

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Genre

Yes

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ISSN

022 - a,z (MV)

first value

all values

same as search field

ISBN

020 - a,z (MV)

first value

all values

same as search field

Author/Creator

For each 100, 110: every subf except $6 (gives us 2 values for every tag). Also every subf except $t for: 111, 700, 710, 711, 800, 810, 811, 400, 410, 411) (MV)

first non-empty value of 100$a or 110$a etc

all values

same as short display value

Title

245 - all subf exc. c and 6. Also, 130, 240, 246, 247, 440, 490, 730, 740, 773, 774, 780, 785, 830, 840) (MV)

245$a and 245$b

all values

Place of Publication

260 - a (MV)

first value

all values

same as search field

Description

505 - a (MV)
KG/LR: UPenn just included the MARC 505 in its Description index (which is distinct from its Format/Description index). Include just 505 $a.  The SMEs may want additional 5xx fields in the Description index, but 505 should be fine for November.

first value

all values

same as search field

Subject

600, 610, 611, 630, 650, 651, 653, 69X: every subf exc. $6 across these tags (MV)
No hyphens for X00, X10, and X11 fields (600, 610, 611, 700, 710, 711, etc), but hyphens for other fields.

first non-empty value of 600$a, 610$a etc

all values

same as short display value

Date of Publication

<marc:controlfield tag="008">[Date 1 in the 7-10 positions LR: Can also include 260 $c. (260-c is same as the value in control field. Use this if control field does not have pub date value.) (MV)

first value

all values

same as search field

Edition

250 - a,b (MV)

first value

all values

same as search field

Form/Genre

655 - a, v (MV)

first value

all values

same as search field

Language

<marc:controlfield tag="008">[language code in the 35-37 positions]</marc:controlfield> LR: Add 546 $a (MV)

all values

all values

same as search field

Format

856 - q
245 - h  

LR: Format is very tricky b/c many MARC fields/subfields can be used to determine format.  

I think we could also consider adding the following:

Leader 06/07 – these are Type of Record and Bibliographic Material – each is a single letter characters and when combined, they seem to map to the UPenn bib_format field.  (See the worksheet now named Format – marc)
007 Physical Description Fixed Field-General Information – the character positions indicate physical format information.  See [http://www.loc.gov/marc/bibliographic/bd007.html
] 655 $a, $v (Genre/Form)
300 $e, $3 (Extent: Accompanying Material, Materials specified)
337 $a (Media Type)
338 $a (Carrier Type)
340 $a, $e, $m, $3 (Physical Medium: Material base, support, book format, materials specified)
Possibly other 3XX fields/subfields.

In the end, we may want to just touch base with some SMEs (Gwyneth? Bob? Stuart) to determine specifically what we could/should include)
(MV)

first value

all values

same as search field

Manuscript

Has any holdings  with "manuscripts" in location_name (gets only this value)

LR: MARC XML does not have location_name so this is irrelevant to the IU data that  OLE has for November.  Manuscript could be determined by the Leader 06/07.  06 values a, f, t equal manuscripts on their own.  07 values c and d seem to imply mauscript/archival collections/series.  We should check with the SMEs on this one.

Microformat

Has 245 $h containing "micro" OR has any holdings  with "micro" in location_name OR call_number starts "micro" (gets only this value)

LR: the 245 $h "micro" will work for the IU OLE MARCXML we have, but the reamaing text is specific to UPenn.

Archive

Has any holdings  with "archive" in location_name (gets only this value)

LR: This is specific to UPenn.  We may need to talk to IU about if they include Archive descriptions in their MARC records and how they designate them as such.

Thesis/Dissertation

bib_format is 'tm' AND has a 502 field

LR UPenn's bib_format seems to be a combination of the data values found in the 06/07 Leader fields.  For example, t in the 06 is Manuscript and m in the 07 is Monograph/Item and together they equal a Thesis/Dissertation.

Conference/Event

Has a 111 or 711 field [LR: Include 611 or 811]

Book

bib_format is 'aa', 'am' or 'ac' or 'tm'; exclude $h [micro*] and $k [kit]

LR: the 2 characters are from the Leader 06/07 the inclusions are 245 subfields

Sound recording

bib_format is 'im' or 'jm' or 'jc' or 'jd' or 'js'

LR: the 2 characters are from the Leader 06/07

Musical score

bib_format is cm, dm, ca, cb, cd or cs

LR: the 2 characters are from the Leader 06/07

Map/Atlas

bib_format is 'e*' or 'fm'

LR: the 2 characters are from the Leader 06/07

Video

bib_format is 'gm' AND 007/0 = v

LR: the 2 characters are from the Leader 06/07

Projected graphic

bib_format is 'gm' AND 007/0 = g

LR: 007 is a controlled field that indicates the format/physical description at general level and then associated subfields are more specific.

Journal/Periodical

bib_format is 'as' or 'gs'

LR: 007 is a controlled field that indicates the format/physical description at general level and then associated subfields are more specific.

Image

bib_format is 'km'

LR: the 2 characters are from the Leader 06/07

Datafile

bib_format is 'mm'

LR: the 2 characters are from the Leader 06/07

Newspaper

bib_format is 'as' AND (008/21 = 'n' OR 008/22 = 'e' )

LR: the 2 characters are from the Leader 06/07.  The 008 controlled field in those 2 positions provides the "form")

3D object

bib_format is 'r*'

LR: the single character maps to the 06 position in the leader.

Database/Website

bib_format is '*i'

LR: the single character maps to the 06 position in the leader.

Government document

bib_format is NOT c*, d*, i*, j* AND ( (008/28 = f, i, o and 260$b not 'press') )

LR: the single character maps to the 06 position in the leader. 008 is a fixed length controlled field and 260 $b is a type of publication.

Other

any bib_format not caught above

LR: Presumably relates to other 06/07 Leader data values not represented.

Author

<dc:creator> (MV)

<dcvalue element="contributor" qualifier="author">

first value

all values

same as search field

Description

<dc:description> (MV)
Per Bob P.: Show only <dc:description>.

Per Bob P.:  Do not show Abstract description.
[show blank]

first value

all values

same as search field

Language

<dc:language>  (MV)

<dcvalue element="language" qualifier="iso">en_US</dcvalue>

first value

all values

same as search field

Subject

<dc:subject> (MV)

<dcvalue element="subject" qualifier="none">

first value

all values

same as search field

Title

<dc:title>

<dcvalue element="title" qualifier="none">

first value

all values

same as search field

Type

<dc:type> (MV)

<dcvalue element="type" qualifier="none">

first value

all values

same as search field

Date of Publication

<dc:date>

<dcvalue element="date" qualifier="issued">

first value

all values

same as search field

Format

<dc:format> (MV)

<dcvalue element="type" (This is covered in a separate field. So do not include it in Format)
<dcvalue element="format" qualifier="mimetype">

??? (LR: In looking back at the MARC to Qualified DC mapping it is not entirely clear, but it should be both the  format and type elements.

first value

all values

same as search field

Publisher

<dc:publisher> (MV)

<dcvalue element="publisher"

??? (KG/LR: publisher.  It doesn't appear in the crosswalk, but that could be that the UMD dataset did not include that tag)

first value

all values

same as search field

ISBN/ISSN/other

<dc:identifier>(ISSN)0198-9669</dc:identifier>  (MV)
 <dc:identifier>(ISBN)0306710382</dc:identifier> (MV)

<dcvalue element="identifier" qualifier="isbn">0-918006-48-1</dcvalue>

first value

all values

same as search field