OLE Roles and Responsibilities

VISION, SCOPE, TIMELINE, RESOURCES

Board Chair(s)

• cultivate relationship with Mellon (Don Waters)
• main points of communication with Mellon
• assign Mellon-related duties as needed
     * year 3 Mellon Proposal
     * ad hoc meetings

Board Members

• promote OLE among peers, at meetings
• identify potential new members
• review and advise on proposal/s
• vet decisions, etc.
• approve Scope, Resources, Timeline
• approve vision and near-term and long-term direction

SCOPE, FUNCTIONALITY, OUTREACH/ONBOARDING

Functional Council Chair

• assurance of functionality through the FC
• coordination of SME teams
• outreach to potential new partners
• OLE Board ex-officio member and Functional Council representative

Functional Council Voting Member

• represents partner institutions interests
• participates in the voting of recommended scope for a release
• participates in the voting of recommended solutions for functionality
• ensures quality of software by providing guidance and recommendations for solutions that are functionally representative of library business.

Functional Council Lead Subject Matter Experts (SME)

• determine functional scope
• approve specifications
• mitigate/approve design/development approach
• ensure quality assurance through testing efforts
• participate in the coordination of onboarding partners
• participate in community communications

Function Council SME Team Members

• participate in prioritization of scope
• provide functional specifications
• participate in the design and development process
• provide quality assurance through testing efforts
• participate in onboarding partners with knowledge

Director of Community Development 

• outreach to potential new partners
• outreach to community through conferences
• communications to educate about OLE
• existing Mellon grant administration (through Year 2)

Communications Team

• manage the public face of Kuali OLE
• respond to requests for information
• updates to Kuali OLE site
• collecting and organizing OLE public documents
• provide templates for presentations, collect presentations,

 Functional Consultant 

• functional consultant to Functional Council Chair and teams
• outreach to community through conferences

TIMELINE,  RESOURCES, TECHNOLOGY

Project Manager

• create and manage budget
• resource allocation across all aspects, working with FC as needed
• timeline for releases
• delivery of code
• works with FC Chair to prioritize scope
• reporting to Board and Mellon
• management of technical teams
• ensure sustainability of software technical direction
• OLE Board ex-officio member and Project Team  representative

 Project Team

• Operations Manager
• Communications Business Analyst
• Quality Assurance Manager
• Quality Assurance Analyst
• Technical Lead
• Implementation Consultant
  
  

Development Team

• provide software technical design documentation
• provide maintainable software source code

OLE Technical Council

• support development project team in review of architectural  decisions
• participate and  recommend best practices for release, patch cycle management and upgrade paths
• participate in decision making for  maintainability of software suite as it pertains to OLE, KFS, Rice, and other technologies