OLE Roles and Responsibilities

Board Chair(s)

Responsibilities:

• drive the Board meeting agendas

• solicit and shepherd new project partners

• monitor Board member engagement

• monitoring partner engagement

• cultivate the relationship with Mellon

• act as main point of contact with Mellon

• assign Mellon related duties as necessary

Selection Process:

Elections for Board Vice Chair will be held in November/April. Each Board Voting Member will have a vote. Any Board member and alternate can make a nomination. The nominee must be a voting member.

Term Length:

The OLE Board Vice Chair will serve a term of 18 months January 1st-June 30th/June 30th-January 1st. The Vice Chair will then go on the serve an 18 month term as Board Chair.

Board Members

Responsibilities:

• promote OLE among peers at meetings

• identify potential new members

• review and advise on proposal/s

• vet decisions, etc.

• approve Scope, Resources, Timeline

• approve vision and near-term and long-term direction

Managing Director

Responsibilities:

Steering Committee

Responsibilities:

Functional Council Chair(s)

Responsibilities:

• drive  the FC meeting agendas

• solicit and shepherd new project partners

• monitor FC member engagement

• lead the scoping process

• assurance of functionality through the FC

• coordination of SME teams

• OLE Board ex-officio member and Functional Council representative

Selection Process:

Elections for FC Vice Chair will be held in November each year. Each FC voting member will have one vote. Any FC member can make a nomination. The nominee must be a voting member.

Term Length:

The OLE FC Vice Chair will serve a term of one year, January-December. The Vice Chair will then go on the serve a one year term as FC Chair.

Functional Council Voting Member

Responsibilities:

• represent, partner institutions interests

• participate in the voting of recommended scope for a release

• participate in the voting of recommended solutions for functionality

• ensure quality of software by providing guidance and recommendations for solutions that are functionally representative of library business.

OLE Technical Council Chairs(s)

Responsibilities:

• drive the TC meeting agendas

• monitor TC member engagement

Selection Process:

Elections will be held in March. Each TC voting member will have a vote. Any TC member can make a nomination. The nominee does need to be a voting member.

Term Length:

The OLE TC Vice Chair will serve a term of one year, April-March. The Vice Chair will then go on the serve a one year term as TC Chair.

OLE Technical Council Voting Member

Responsibilities:

• represent, partner institutions interests
• support development project team in review of architectural  decisions
• participate and  recommend best practices for release, patch cycle management and upgrade paths
• participate in decision making for maintainability of software suite as it pertains to OLE, KFS, Rice, and other technologies

Director of Community Development 

Responsibilities:

• outreach to potential new partners
• outreach to community through conferences
• communications to educate about OLE
• existing Mellon grant administration

Communications Team

Responsibilities:

• manage the public face of Kuali OLE
• respond to requests for information
• updates to Kuali OLE site
• collecting and organizing OLE public documents
• provide templates for presentations, collect presentations

Functional Council Lead Subject Matter Experts (SME)

Responsibilities:

• determine functional scope
• approve specifications
• mitigate/approve design/development approach
• ensure quality assurance through testing efforts
• participate in the coordination of onboarding partners
• participate in community communications

Function Council SME Team Members

Responsibilities:

• participate in prioritization of scope
• provide functional specifications
• participate in the design and development process
• provide quality assurance through testing efforts
• participate in onboarding partners with knowledge

Project Manager

Responsibilities:

• create and manage budget
• resource allocation across all aspects, working with FC as needed
• timeline for releases
• delivery of code
• works with FC Chair to prioritize scope
• reporting to Board and Mellon
• management of technical teams
• ensure sustainability of software technical direction
• OLE Board ex-officio member and Project Team  representative

 Project Team

Responsibilities:

• provide support to SME Team in defining and documenting functional specifications
• provide support to SME Team in functional user testing
• provide and maintain  project documentation
• provide and maintain software user documentation
• provide and maintain software technical documentation
• provide quality assurance management through testing efforts

Development Team

Responsibilities:

• provide software technical design documentation
• provide maintainable software source code