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| Board Chair(s)Responsibilities:
drive the Board meeting agendas solicit and shepherd new project partners monitor Board member engagement monitoring partner engagement cultivate the relationship with Mellon
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contact with Mellon - assign Mellon
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Board Members
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Selection Process: Elections for Board Vice Chair will be held in November/April. Each Board Voting Member will have a vote. Any Board member and alternate can make a nomination. The nominee must be a voting member.
Term Length: The OLE Board Vice Chair will serve a term of 18 months January 1st-June 30th/June 30th-January 1st. The Vice Chair will then go on the serve an 18 month term as Board Chair.
Board MembersResponsibilities: promote OLE among peers at meetings identify potential new members review and advise on proposal/s vet decisions, etc. approve Scope, Resources, Timeline - approve vision and near-term and long-term direction
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SCOPE, FUNCTIONALITY, OUTREACH/ONBOARDING
Functional Council Chair
- assurance of functionality through the FC
- coordination of SME teams
- outreach to potential new partners
- OLE Board ex-officio member and Functional Council representative
Functional Council Voting Member
- represents partner institutions interests
- participates in the voting of recommended scope for a release
- participates in the voting of recommended solutions for functionality
- ensures quality of software by providing guidance and recommendations for solutions that are functionally representative of library business.
Functional Council Lead Subject Matter Experts (SME)
- determine functional scope
- approve specifications
- mitigate/approve design/development approach
- ensure quality assurance through testing efforts
- participate in the coordination of onboarding partners
- participate in community communications
Function Council SME Team Members
- participate in prioritization of scope
- provide functional specifications
- participate in the design and development process
- provide quality assurance through testing efforts
- participate in onboarding partners with knowledge
Responsibilities: - provides guidance to the OLE board
- create and manage budget
Steering Committee
Responsibilities:- act as advisers to the managing director
- guides strategic direction for the community
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| Director of Community Development Responsibilities: - outreach to potential new partners
- outreach to community through conferences
- communications to educate about OLE
- existing Mellon grant administration
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Communications Team Responsibilities: - manage the public face of Kuali OLE
- respond to requests for information
- updates to Kuali OLE site
- collecting and organizing OLE public documents
- provide templates for presentations, collect presentations
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Functional Consultant
- functional consultant to Functional Council Chair and teams
- outreach to community through conferences
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TIMELINE, RESOURCES, TECHNOLOGY
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Responsibilities: - timeline for releases
- delivery of code
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- manages scope process
- reporting to Board and Mellon
- management of technical teams
- ensure sustainability of software technical direction
- OLE Board ex-officio member and Project Team representative
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Responsibilities: - provide support in defining and documenting functional specifications
- provide support in functional user testing
- provide and maintain project documentation
- provide and maintain software user documentation
- provide and maintain software technical documentation
- provide quality assurance management through testing efforts
Development TeamResponsibilities: - provide software technical design documentation
- provide maintainable software source code
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OLE Technical Council
- support development project team in review of architectural decisions
- participate and recommend best practices for release, patch cycle management and upgrade paths
- participate in decision making for maintainability of software suite as it pertains to OLE, KFS, Rice, and other technologies
Functional and Technical OLE Project: Roles and Areas of Responsibility
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