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USG: University System of Georgia
Home Library: The library with which the patron is affiliated. "Home Library" refers to the institution rather than a specific library. For example, University of North Georgia (UNG) patrons are affiliated with the UNG Libraries as a whole, not an individual library on a particular campus.
Do GIL have a shared library card that works across any library?
Holding Library: The specific library to which borrowed material belongs. This library is referred to as the Owning Library.
Pickup Library: The library where patrons request GIL Express books be sent for pickup/checkout.
Visited Library: Any USG library other than the patron's Home Library. This could be for pickup/checkout, returns, walk-up, or in-library use.
GIL-Find Catalog: A single, unified database containing the holdings of all University System of Georgia Libraries. It has real time links to availability, holdings and item information. Items that do not circulate through GIL Express are included. These items may be available for in-library use at the Visited Library.
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GIL Express: A resource sharing service offered at all libraries within the University System of Georgia (USG). This service provides access to all eligible circulating material at USG libraries. GIL Express is available to all eligible patrons through remote requesting in the GIL-Find catalog as well as an on-site (walk-up) service.
Remote requesting handled through Locate
On-site (walk up) support through
Jira Legacy server System Jira serverId a6f93653-ee50-3e81-88ad-29eb84ada35c key DCB-1535
Eligibility: All currently enrolled students and currently employed faculty and staff in good standing at their Home Library are eligible to use GIL Express. Retired faculty and staff should check with their Home Library to determine if they are eligible to use this service.Scope
Good standing supported per
Jira Legacy server System Jira serverId a6f93653-ee50-3e81-88ad-29eb84ada35c key DCB-1004 Patron eligibility restricted by patron type mapping to canonical
NOT_ELIGIBILEJira Legacy server System Jira serverId a6f93653-ee50-3e81-88ad-29eb84ada35c key DCB-1003
Scope: Printed books (monographs) with the standard loan period at the Holding Library are available to be borrowed through GIL Express.
Exceptions include, but are not limited to:
Reserve materials
Reference materials or other materials that do not circulate without special permission
Materials housed in any special Collection
Bound Materials
Journal Articles
Material that the Holding Library designates as not eligible for GIL Express, such as musical scores, popular/leisure fiction, and/or audiovisual materials.
Borrowing materials not available through GIL Express: Items not circulated through GIL Express (i.e., journal articles) may be available through Interlibrary Loan (ILL). Please contact the Home Library’s ILL Department to determine eligibility.
Non-monograph material groups and other exceptions should be mapped to
NONCIRC“Materials housed in any special Collection” should be associated with a non-circulating Location
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Loan type is not used to determine whether an item can be requested through DCB
Circulation Rules
These are all handled within the LMS rather than DCB.
Loan Period: GIL Express has a 28-day loan period for all patrons. Two automatic renewals are given unless a hold has been placed on the book.
FOLIO does not support automated renewals
DCB is agnostic about circulation rules
Recall Fines: If a USG library chooses to charge recall fines for GIL Express materials, the fines will be $2.50 a day for each recalled item. Recall fines apply to all patrons.
Statewide vs. Local Policies: All USG Libraries have agreed upon most of the policies that govern GIL Express. However, some policies, such as the number of items that may be borrowed from a specific institution, are set locally. This means that the Holding Library (the library that owns the material) and the Home Library (patron’s library) have control of certain policies. These local policies are available from each library, usually on the library's web page.
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The owning library is displayed as the Pickup Institution by default. Change the Pickup Institution field and the Pickup Library field to the institution and library where you want the book delivered. Then, click "Request" to submit.
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Supported through future Pickup Anywhere functionality
On-Site Requesting: Eligible patrons can go to any USG library and borrow books. When checking out the item(s), patrons are required to provide proper ID to determine their eligibility to use GIL Expressuse GIL Express.
Q: Are all patrons registered in each tenant? (They are not in the central tenant). A: NO.
Visiting patron functionality required - not currently scheduled.
Required Identification: An institution-issued picture ID that is current and valid is preferred. A current and valid government-issued picture ID, such as a driver's license or a Georgia ID card, a US passport or a US military ID is also acceptable. If unable to verify eligibility, the Holding Library’s staff may call the Home Library to verify the patron’s eligibility.
Viewing GIL Express Requests/Loans: You can see material requested or check out both from the Home Library and GIL Express in "My Account" through the GIL-Find catalog. Go to the GIL-Find catalog and click on "Guest" on the top right of the screen. Sign in using the appropriate method for the home institution.
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After signing in, click on the “My Library Account” tab. This takes you to the overview page to view requests and loans from the Home Library and other account information. To check loans and requests from other libraries, click on the down arrow (see below). The USG libraries will be listed in alphabetical order. To see books requested and checked out through GIL Express, select the USG library the books were requested and/or borrowed from.
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Handled through Bookshelf in Locate.
GIL Express Policies
Reference: https://gil.usg.edu/gil_express/information/gil-express-policies
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The maximum number of requests and number of items a patron can borrow is set by the Holding Library.
Tim Auger looking at this?
Managing My Library Account
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Books from the general circulating collection that circulate under normal loan rules of each Holding Library are available for GIL Express. Additional material may be designated for GIL Express by individual institutions.
An eligible item can be requested regardless of whether the patron's Home Library owns the item.
Exemptions for GIL Express are Course Reserves, Reference, Special Collections, special permission items, materials with shortened loan periods and certain lab collections.
Each Holding Library may also choose to identify specific item types, such as popular fiction, as not eligible for GIL Express.
Libraries can define
NONCIRCitem types / material groups individually.
Institutions can distinguish between remote GIL Express and walk-up GIL Express checkouts when deciding how materials circulate. An institution may deny GIL Express remote and/or walk-up requests for items on a case-by-case basis.
“Institutions can distinguish between remote GIL Express and walk-up GIL Express checkouts when deciding how materials circulate. “ may require patron group
Circulation Rules
Items can be shipped to any Pickup Library and GIL Express users can checkout eligible items from any Visited Library.
The loan period is 28 days with 2 automatic renewals for a maximum of 84 days.
A renewal is allowed as long as the patron remains eligible and the item is not recalled. Self-renewals are allowed.
GIL Express items can be returned to any USG Library.
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