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The following are some tips and ideas for managing the work of Tiger Teams, Spec Teams and the deliverables being requested-\- prioritization of user stories, statements of work/assignments, spec writing, reviews, managing meetings, and creating models to communicate goals (workflows, story relationships, teams, etc).

Link: [DOCUMENTATION & SPECIFICATION TEMPLATES|Specification & Documentation Templates]

h2. Spec, Research, & other Teams

*Managing Meetings* (Spec Team lead and SA)

* Best Practices for Virtual Meetings
** {html} <A href=" http://www.cdlib.org/cdlinfo/2010/10/13/how-to-host-an-effective-virtual-meeting/" mce_href=" http://www.cdlib.org/cdlinfo/2010/10/13/how-to-host-an-effective-virtual-meeting/" target="_Blank"> "How To Host An Effective Virtual Meeting"</A>{html}. Source: UC California Digital Library
** {html} <A href=" http://www.facilitate.com/support/facilitator-toolkit/docs/Great-results-virtualQA.pdf" mce_href=" http://www.facilitate.com/support/facilitator-toolkit/docs/Great-results-virtualQA.pdf" target="_Blank"> "Getting Great Results from Virtual Meetings"</A>{html}. Source: Facilitate.com
* Always communicate meeting agenda and goals in advance
* Maintain Meeting Minutes to capture discussions & brainstorming (can be annotated into specs)
* Document your decisions
* Utilize a "parking lot" to keep discussions from going off track\- come back to these issues at a later date
* Due dates\- assign and communicate due dates for any tasks
* Time-limit brainstorming & discussions in order to accomplish meeting goals
* No meeting ends without assignments, next steps
* {html} <A href=" http://www.doodle.com" mce_href=" http://www.doodle.com" target="_Blank"> Doodle.com</A>{html} for surveying meeting availability








*Managing (leveraging) Resources*

* Ask your Tiger Team for Help
* Use the (historical) OLE&nbsp;[OLE:Functional Specifications Facilitators Guide]&nbsp;for team startup
* Use your Kuali OLE distribution list for discussions\- this saves all emails to KIS team page archive
* Define leads for tasks (spec writing vs modeling vs data requirements vs testing)
* Make assignments vs requesting help, as needed
* Celebrate decisions and accomplishments
* See&nbsp;[Teams & Collaboration Lists|OLE:OLE Tools & Working Teams]&nbsp;to see who else is working on specs & collaborate overlaps




*Managing Deliverables*
* Maintain all team documents in your {html} <A href=" https://docs.google.com/a/kuali.org/open?id=0B4DWNTr-9s9XZDBkOGNmZDUtZjJkOS00NDNjLTg0MjUtMjllNzhlZmI5YWVi" mce_href=" https://docs.google.com/a/kuali.org/open?id=0B4DWNTr-9s9XZDBkOGNmZDUtZjJkOS00NDNjLTg0MjUtMjllNzhlZmI5YWVi" target="_Blank"> OLE Google Docs</A>{html} folders (even if you draft offline, add to team folder\- not via email)
* Start with a schedule and a plan
* (sample gantt of work)
* Developing Workflow and Dataflow Models for Specs
** {html} <A href=" https://support.google.com/docs/bin/answer.py?hl=en&answer=185180&topic=29442&rd=1" mce_href=" https://support.google.com/docs/bin/answer.py?hl=en&answer=185180&topic=29442&rd=1" target="_Blank">Google Drawings-</A>{html}
** [Gliffy Diagrams|OLE Sandbox Instructions]
** Visio (if license)
*** {html}<A href=" http://alternativeto.net/software/microsoft-visio/?license=opensource" mce_href=" http://alternativeto.net/software/microsoft-visio/?license=opensource" target="_Blank"> Open Source Alternatives</A>{html}
** Microsoft Office
*** Word
*** Powerpoint
* [Balsamiq\- Wireframes|OLE:User Interface Design Templates]&nbsp;(user interface design)
* Use the OLE Documentation & Specification [Templates|Specification & Documentation Templates] (user story spec template, whitepaper template, models, data requirements, test scripts)



h2. Tiger Teams

Please refer to tips for spec teams, and also use the following ideas and resources as applicable or helpful to your efforts.

*{_}Planning-Organizing\- Managing-Reviewing{_}*

* Prioritization of User Stories
** This is an iterative process\- work with Core Team and Scope Team
** Leverage other Tiger Team leads to find the optimal process
** Use the work that's come before\- prior specs, investigations to guide prioritization
** KISS\- get some spec teams started, then evaluate as you go
** Utilize the [OLE:OLE Roadmap] for priorities in planning
* Statements of Work/Organizing Assignments
** Formulate SOW's for each spec team (see [SOW template & samples|OLE:Specification & Documentation Templates#sow])
* Managing competing priorities
** (sample gantt timeline)
** staggering team starts
** start, spec writing/completion, TT reviews
* Spec Reviews
* Gap Analysis
* Technical tasks and needs, as identified






h2. Other Tips & Resources

* {html} <A href=" https://docs.google.com/a/kuali.org/viewer?a=v&pid=explorer&chrome=true&srcid=0B1zG4eNDtxYpMzI1OTA3NjctMWJiYS00MmM2LWFiOWMtNThmNjAzNGJmNzAz&hl=en_US" mce_href=" https://docs.google.com/a/kuali.org/viewer?a=v&pid=explorer&chrome=true&srcid=0B1zG4eNDtxYpMzI1OTA3NjctMWJiYS00MmM2LWFiOWMtNThmNjAzNGJmNzAz&hl=en_US" target="_Blank">Business Analysis Body of Knowledge (BABOK) Guide-</A>{html} For SA & BA only, in managing requirements analysis and brainstorming with spec teams
* [OLE:Specification Best Practices]
* [OLE:Specifications Checklist]