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Partner Institutions have agreed to cover all travel costs associated with Functional Council (FC) members attending FOUR(4) face to face meetings per year.
Meetings required of partner institution staff Travel expenses to be reimbursed by the OLE Project for meetings outside of the FOUR(4) face to face FC meetings must be associated with an event outlined in the "Request and Approval for Travel Reimbursement".
Airfare, lodging If an event is approved as outlined above airfare, lodging and ground transportation will be reimbursed by the OLE project using the Kuali Foundation reimbursement form. If a person is employed by a university or an institution and is traveling through them, we ask that they follow their institution's policies and receive reimbursement from their institution. Then, the The institution will invoice us the Kuali Foundation for the reimbursement. An individual can also pay for their travel and submit directly to the foundaiton, but it Kuali Foundation. It is preferred that they go throught through their university. The only meals to meals to be reimbursed by the OLE project will be provided be those approved as part of the meeting (breakfast). The other meals can be claimed to the institution the employee works for. coordinated event. Otherwise meals are only reimbursable by the employees institution.
When submitting reimbursement to the Kuali Foundation the traveler/university will submit only one reimbursement form. Original receipts should If multiple staff travel for one institution a single reimbursement form and invoice can be submitted as long as each individual is listed with their total amount and all backup documentation. Original receipts must be provided with the reimbursement form and must be submitted after the employee has traveled. A general guideline is that reimbursement is received by the employee/institution in one or two weeks.
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You may send the travel reimbursement forms to:Carla North
Leah Drichel
Kuali Foundation
Cyberinfrastructure Building
2709 E. 10th Street
Bloomington, IN 47408