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Table of Contents

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Board Chair(s)

Responsibilities:

  • drive the Board meeting agendas

  • solicit and shepherd new project partners

  • monitor Board member engagement

  • monitoring partner engagement

  • cultivate the relationship with Mellon

  • act as main point of contact with Mellon

  • assign Mellon related duties as necessary

Selection Process:

Elections for Board Vice Chair will be held in November/April. Each Board Voting Member will have a vote. Any Board member and alternate can make a nomination. The nominee must be a voting member.

Term Length:

The OLE Board Vice Chair will serve a term of 18 months January 1st-June 30th/June 30th-January 1st. The Vice Chair will then go on the serve an 18 month term as Board Chair.

Board Members

Responsibilities:

  • promote OLE among peers at meetings

  • identify potential new members

  • review and advise on proposal/s

  • vet decisions, etc.

  • approve Scope, Resources, Timeline

  • approve vision and near-term and long-term direction

Managing Director

Responsibilities:

Steering Committee

Responsibilities:

 

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Functional Council Chair(s)

Responsibilities:

  • drive  the FC meeting agendas

  • solicit and shepherd new project partners

  • monitor FC member engagement

  • lead the scoping process

  • assurance of functionality through the FC

  • coordination of SME teams

  • OLE Board ex-officio member and Functional Council representative

Selection Process:

Elections for FC Vice Chair will be held in November each year. Each FC voting member will have one vote. Any FC member can make a nomination. The nominee must be a voting member.

Term Length:

The OLE FC Vice Chair will serve a term of one year, January-December. The Vice Chair will then go on the serve a one year term as FC Chair.

Functional Council Voting Member

Responsibilities:

  • represent, partner institutions interests

  • participate in the voting of recommended scope for a release

  • participate in the voting of recommended solutions for functionality

  • ensure quality of software by providing guidance and recommendations for solutions that are functionally representative of library business.

OLE Technical Council Chairs(s)

Responsibilities:

  • drive the TC meeting agendas

  • monitor TC member engagement

Selection Process:

Elections will be held in March. Each TC voting member will have a vote. Any TC member can make a nomination. The nominee does need to be a voting member.

Term Length:

The OLE TC Vice Chair will serve a term of one year, April-March. The Vice Chair will then go on the serve a one year term as TC Chair.

OLE Technical Council Voting Member

Responsibilities:

  • represent, partner institutions interests
  • support development project team in review of architectural  decisions
  • participate and  recommend best practices for release, patch cycle management and upgrade paths
  • participate in decision making for maintainability of software suite as it pertains to OLE, KFS, Rice, and other technologies
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Director of Community Development 

Responsibilities:

  • outreach to potential new partners
  • outreach to community through conferences
  • communications to educate about OLE
  • existing Mellon grant administration

Communications Team

Responsibilities:

  • manage the public face of Kuali OLE
  • respond to requests for information
  • updates to Kuali OLE site
  • collecting and organizing OLE public documents
  • provide templates for presentations, collect presentations

Functional Council Lead Subject Matter Experts (SME)

Responsibilities:

  • determine functional scope
  • approve specifications
  • mitigate/approve design/development approach
  • ensure quality assurance through testing efforts
  • participate in the coordination of onboarding partners
  • participate in community communications

Function Council SME Team Members

Responsibilities:

  • participate in prioritization of scope
  • provide functional specifications
  • participate in the design and development process
  • provide quality assurance through testing efforts
  • participate in onboarding partners with knowledge

Project Manager

Responsibilities:

  • create and manage budget
  • resource allocation across all aspects, working with FC as needed
  • timeline for releases
  • delivery of code
  • works with FC Chair to prioritize scope
  • reporting to Board and Mellon
  • management of technical teams
  • ensure sustainability of software technical direction
  • OLE Board ex-officio member and Project Team  representative

 Project Team

Responsibilities:

  • provide support to SME Team in defining and documenting functional specifications
  • provide support to SME Team in functional user testing
  • provide and maintain  project documentation
  • provide and maintain software user documentation
  • provide and maintain software technical documentation
  • provide quality assurance management through testing efforts

Development Team

Responsibilities:

  • provide software technical design documentation
  • provide maintainable software source code

Functional and Technical OLE Project: Roles and Areas of Responsibility

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